PCWorld Forums

PCWorld Forums: Help With Microsoft Outlook Backup - PCWorld Forums

Jump to content

Page 1 of 1
  • You cannot start a new topic
  • You cannot reply to this topic

Help With Microsoft Outlook Backup

#1 User is offline   tomaladaca 

  • Newbie
  • Pip
  • Group: Members
  • Posts: 9
  • Joined: 23-January 10

Posted 12 October 2010 - 06:25 PM

Hi guys,

I need someone to help me with this. I need to format my desktop computer, but, I want first to backup all the contacts, notes and the calendar in outlook. So if anyone knows how to do so, please tell me. Thanks in advance.
0

#2 User is offline   LincolnSpector 

  • Expert
  • PipPipPipPipPipPip
  • Group: Members
  • Posts: 2,611
  • Joined: 16-October 06

Posted 13 October 2010 - 08:50 AM

View Posttomaladaca, on 12 October 2010 - 06:25 PM, said:

Hi guys,

I need someone to help me with this. I need to format my desktop computer, but, I want first to backup all the contacts, notes and the calendar in outlook. So if anyone knows how to do so, please tell me. Thanks in advance.

Hi, Tom.

What version of Outlook and what version of Windows?

Lincoln


0

#3 User is offline   compnovo 

  • Expert
  • PipPipPipPipPipPip
  • Group: Members
  • Posts: 3,227
  • Joined: 18-October 09
  • Location:Pacific Northwest

Posted 13 October 2010 - 12:53 PM

Hi tomaladaca,
This is how I've done it with Outlook 98, 2000, 2003, and 2007 on Windows 2000, XP, Vista, and 7 (hopefully this covers your versions :lol: ):
Launch Outlook and click File/Import and Export/Export to a file/Comma separated values (Windows)/[pick the folder you're backing up]/[name the backup file]/Finish.
Essentially what you're doing is exporting each folder to an Excel file (I store them on my thumb drive) so that after you've reinstalled your OS and Outlook you can import them back. To do that you click File/Import and Export/Import from a file/Comma separated values (Windows)/[then tell Outlook where to find the file] and follow the prompts.
Core i7 4771 - Gigabyte GA-B85-HD3 - 250GB Samsung 840 SSD - 2TB Toshiba HDD - PNY GTX760 - 16GB G.Skill Ares 1333 - Corsair Carbide 200R - Corsair 600w - Win8.1 Pro 64-bit
0

#4 User is offline   tomaladaca 

  • Newbie
  • Pip
  • Group: Members
  • Posts: 9
  • Joined: 23-January 10

Posted 13 October 2010 - 01:25 PM

Hello Lincoln.

My version of outlook is 2007, and the OS is windows 7.
0

#5 User is offline   LiveBrianD 

  • Elite
  • PipPipPipPipPipPipPipPip
  • Group: Members
  • Posts: 12,210
  • Joined: 31-December 09
  • Location:::1

Posted 13 October 2010 - 03:49 PM

View Postcompnovo, on 13 October 2010 - 12:53 PM, said:

This is how I've done it with Outlook 98, 2000, 2003, and 2007 on Windows 2000, XP, Vista, and 7 (hopefully this covers your versions :lol: )


You forgot 95, 97, and XP (2002)! Posted Image
Spoiler
"The Internet will be used for all kinds of spurious things, including fake quotes from smart people." -Albert Einstein
Need a Windows ISO image?
0

#6 User is offline   compnovo 

  • Expert
  • PipPipPipPipPipPip
  • Group: Members
  • Posts: 3,227
  • Joined: 18-October 09
  • Location:Pacific Northwest

Posted 13 October 2010 - 04:38 PM

View PostLiveBrianD, on 13 October 2010 - 03:49 PM, said:

View Postcompnovo, on 13 October 2010 - 12:53 PM, said:

This is how I've done it with Outlook 98, 2000, 2003, and 2007 on Windows 2000, XP, Vista, and 7 (hopefully this covers your versions :lol: )


You forgot 95, 97, and XP (2002)! Posted Image

Was there an Office 95? I had an original set of Office floppies (1.44") but I don't remember what year they were, and I don't think Outlook was included. I used Outlook 97 briefly and immediately upgraded to the 98 version when it was released.
Somehow I managed to skip 2002 :D
Core i7 4771 - Gigabyte GA-B85-HD3 - 250GB Samsung 840 SSD - 2TB Toshiba HDD - PNY GTX760 - 16GB G.Skill Ares 1333 - Corsair Carbide 200R - Corsair 600w - Win8.1 Pro 64-bit
0

#7 User is offline   LincolnSpector 

  • Expert
  • PipPipPipPipPipPip
  • Group: Members
  • Posts: 2,611
  • Joined: 16-October 06

Posted 14 October 2010 - 08:20 AM

View Posttomaladaca, on 13 October 2010 - 01:25 PM, said:

Hello Lincoln.

My version of outlook is 2007, and the OS is windows 7.


With Outlook closed, navigate Windows Explorer to C:\Users\logon\AppData\Local\Microsoft, where logon is the name you use to logon to Windows. For instance, if you log on as Tom, go to C:\Users\Tom\AppData\Local\Microsoft.


If you don't see the AppData folder, you'll have to set Windows Explorer to show hidden files and folders: Click Organize, Folder and search options. Click the View tab. Select Show hidden files, folders, or drives.


Inside the Microsoft folder you'll find a subfolder named 'Outlook'. Backup that folder.
0

#8 User is offline   compnovo 

  • Expert
  • PipPipPipPipPipPip
  • Group: Members
  • Posts: 3,227
  • Joined: 18-October 09
  • Location:Pacific Northwest

Posted 14 October 2010 - 09:40 AM

View PostLincolnSpector, on 14 October 2010 - 08:20 AM, said:

View Posttomaladaca, on 13 October 2010 - 01:25 PM, said:

Hello Lincoln.

My version of outlook is 2007, and the OS is windows 7.


With Outlook closed, navigate Windows Explorer to C:\Users\logon\AppData\Local\Microsoft, where logon is the name you use to logon to Windows. For instance, if you log on as Tom, go to C:\Users\Tom\AppData\Local\Microsoft.


If you don't see the AppData folder, you'll have to set Windows Explorer to show hidden files and folders: Click Organize, Folder and search options. Click the View tab. Select Show hidden files, folders, or drives.


Inside the Microsoft folder you'll find a subfolder named 'Outlook'. Backup that folder.

That sounds easier than exporting/importing. After Outlook is reinstalled how is the data pulled back into the program?
Core i7 4771 - Gigabyte GA-B85-HD3 - 250GB Samsung 840 SSD - 2TB Toshiba HDD - PNY GTX760 - 16GB G.Skill Ares 1333 - Corsair Carbide 200R - Corsair 600w - Win8.1 Pro 64-bit
0

#9 User is offline   LiveBrianD 

  • Elite
  • PipPipPipPipPipPipPipPip
  • Group: Members
  • Posts: 12,210
  • Joined: 31-December 09
  • Location:::1

Posted 14 October 2010 - 04:11 PM

View Postcompnovo, on 13 October 2010 - 04:38 PM, said:

View PostLiveBrianD, on 13 October 2010 - 03:49 PM, said:

View Postcompnovo, on 13 October 2010 - 12:53 PM, said:

This is how I've done it with Outlook 98, 2000, 2003, and 2007 on Windows 2000, XP, Vista, and 7 (hopefully this covers your versions :lol: )


You forgot 95, 97, and XP (2002)! Posted Image

Was there an Office 95? I had an original set of Office floppies (1.44") but I don't remember what year they were, and I don't think Outlook was included. I used Outlook 97 briefly and immediately upgraded to the 98 version when it was released.
Somehow I managed to skip 2002 :D


Yeah, I installed it on an old VM recently... it is noticably different from 97 though. Also, I'm not sure why the .doc format is "Word Document 97-2003" - I recall even versions of word with DOS used .doc!
Spoiler
"The Internet will be used for all kinds of spurious things, including fake quotes from smart people." -Albert Einstein
Need a Windows ISO image?
0

#10 User is offline   LincolnSpector 

  • Expert
  • PipPipPipPipPipPip
  • Group: Members
  • Posts: 2,611
  • Joined: 16-October 06

Posted 15 October 2010 - 08:41 AM

View Postcompnovo, on 14 October 2010 - 09:40 AM, said:

That sounds easier than exporting/importing. After Outlook is reinstalled how is the data pulled back into the program?


Oh, you want to be able to restore it?! Whole different issue.

Just kidding.

You have two ways of doing it:

1) Open Outlook, let it go through its setup wizard, then close it. Then open the C:\Users\logon\AppData\Local\Microsoft\Outlook folder and copy the contents of your backup into that.

2) Open Outlook, let it go through the setup wizard, then select import and import everything from the outlook.pst file in the backup.

Lincoln
0

#11 User is offline   compnovo 

  • Expert
  • PipPipPipPipPipPip
  • Group: Members
  • Posts: 3,227
  • Joined: 18-October 09
  • Location:Pacific Northwest

Posted 15 October 2010 - 12:24 PM

View PostLincolnSpector, on 15 October 2010 - 08:41 AM, said:

Oh, you want to be able to restore it?! Whole different issue.

Yeah, just being picky again :D
Thanks for the tip!
Core i7 4771 - Gigabyte GA-B85-HD3 - 250GB Samsung 840 SSD - 2TB Toshiba HDD - PNY GTX760 - 16GB G.Skill Ares 1333 - Corsair Carbide 200R - Corsair 600w - Win8.1 Pro 64-bit
0

#12 User is offline   klkl 

  • Member
  • PipPip
  • Group: Members
  • Posts: 12
  • Joined: 20-October 09

Posted 08 November 2010 - 07:43 AM

The solutions posted here cover the main outlook.pst file, but leave the user to manually configure email account information on potentially multiple email accounts.

Yes, the user could go through each email account and manually copy down the email account and passwords, names of the incomming and outgoing servers, if these accounts require a login and special port numbers if they exist, but it would sure be nice to be able to automatically back up this information to save for an emergency when a persons mind might not be crystal clear.

Does anyone know where this information is stored and how to get at it?
0

#13 User is offline   LincolnSpector 

  • Expert
  • PipPipPipPipPipPip
  • Group: Members
  • Posts: 2,611
  • Joined: 16-October 06

Posted 09 November 2010 - 08:45 AM

View Postklkl, on 08 November 2010 - 07:43 AM, said:

The solutions posted here cover the main outlook.pst file, but leave the user to manually configure email account information on potentially multiple email accounts.

Yes, the user could go through each email account and manually copy down the email account and passwords, names of the incomming and outgoing servers, if these accounts require a login and special port numbers if they exist, but it would sure be nice to be able to automatically back up this information to save for an emergency when a persons mind might not be crystal clear.

Does anyone know where this information is stored and how to get at it?


Unfortunately, Microsoft dropped the Export Accounts function with 2003. Researching this on the Internet, I found some solutions, but none of them seemed easier than doing it manually.

Lincoln
0

Share this topic:


Page 1 of 1
  • You cannot start a new topic
  • You cannot reply to this topic

1 User(s) are reading this topic
0 members, 1 guests, 0 anonymous users