SusanC wrote:
I just looked on my computer and under Email - Advanced Options, mine is checked off with Automatic Name Checking AND Suggest Names while completing To, From, cc, bcc fields. Which of these should my husband deselect to stop incoming unwanted email names added to his address book?

Thanks

The only thing that I can think of that might add names to your actual contact list is the Outlook Junk email function. Some junk/SPAM email functions work by adding "accepted" names to the list and then classifying all other email that comes from people NOT in your contact list as junk/SPAM.

If you turn off the "Suggest Names..." function, it will just not suggest any names as your type an address or name in the To (or Cc or Bcc) field. So, you will not get ANY names suggested to you. The "Automatic name checking" is to check a full name typed into the To (or Cc or Bcc) field against what is in your contact list. If you have some names "James Jones" in your contact list with an email address associated with that name, then if you type in that EXACT name, EXACTLY as formatted and spelled in the contact list, then Outlook will put a line underneath it signifying that it found an email address associated with that name. If you misspell it (or mis-format it, I believe), then it will not verify the name. And it does nothing with incomplete names. At least, that is how I believe it works.

As to the auto complete, this document suggests that if you turn off the feature in the Options settings, save those settings, then close Outlook, then turn the auto complete setting back on when you open Outlook again, it will delete the entire list of names/email addresses used for auto complete. It also provides a link to Micro$oft's tech note on how to do it another way. I have not tried it (I like my auto complete...that is the ONE Micro$oft auto complete that I like...I turn them all off in Word), so I don't know if it works or not.